Getting married and having a family is a big deal for anyone, and pilots are no exception. There are, however, some other considerations that come into play.
As with any other big event, planning ahead is a big key to success. When I got married, my airline acted like nobody had ever been married before, and that my wedding was going to cause the entire operation to shut down. Fortunately, friends had given me some advice about how to broach the subject.
Because everything a pilot or a flight attendant does is based on seniority, the first order of business is to figure out how much vacation time you have. Since most companies let their employees accrue vacation time in advance, theoretically you should be able to count on your annual VA allotment for the following year. If you have the seniority to be able to hold the desired week(s) off, better still.
Once the engagement is set, it’s time to start a dialog with your chief pilot—not the assistant CP or the secretary or anyone else. You need the chief pilot on your side from the beginning.
Plan a reasonable and realistic amount of time off for the pre-wedding events such as the rehearsal, the ceremony, and the honeymoon (if you’re taking one right away). If a move of any sort is required as well, factor that in, and also plan to give yourself two or three days off before returning to work so that you’re not totally exhausted. Two weeks is usually pretty easy to get, and three weeks is not unrealistic. If it’s any more than that, then you may need to plan to ask for an unpaid trip drop, which means you also need to plan to lose a week’s pay.
Every chief pilot starts with one simple request: Bid for the time off you need, first, then come talk to me. The easiest way to do this is to plan on your events taking up the last part of one month and the first part of another. That minimizes staffing hits and makes it easier for the CP to justify giving you time off you may not be able to get with vacation accruals.
If the wedding is several months out, keep in touch with the CP office as a courtesy. If other pilots come in with similar requests, you want to be at the head of the line when it comes to getting days off you need.
In addition, you need to contact your human resources office early to start the process of adding your soon-to-be to your benefits, especially if you’re planning to use your flight benefits on your honeymoon. (Free advice: Don’t plan to use your flight benefits for your honeymoon—buy tickets for the peace of mind.) This is an easy thing to forget, but it’s an important step—especially if one of you is planning on a name change. Airlines have had to deal with dishonest employees abusing flight benefits, so expect to be required to produce what seems like an onerous amount of paperwork to prove that your intentions and actions are pure.
Part of this process is getting your future spouse on your health insurance and as a named beneficiary for your life insurance and retirement savings plans. The health insurance is especially important if you’ll be traveling outside the United States after the wedding. If a stepchild is also part of the package, address those needs as well.
Planning for childbirth is also a bit different. For starters, you may be on a trip. Once the pregnancy is underway and appears to be headed to term, have a discussion with the CP about contingency plans if you’re on a trip and need to get home. Most of the time, all you’ll need to do is make a phone call, and the wheels will be set in motion. However, if you’re on a trip to a fairly remote location and an emergency crops up, you may need to operate a flight to get out, which may have you flying in the opposite direction of where you want to go.
When it comes to having a baby, you can use FMLA provisions to take time off of work before and after the child is born, and generally you can use VA time to cover lost pay (until the VA bank is empty). Being financially prepared for the initial arrival of the baby helps. You should plan to be off the week before the due date, and for as long after the delivery as possible. Fortunately, pilot schedules make this easier, since most of us only work 12 to 15 days a month.
On the flip side, there are plenty of women who are pilots who also want to have children. Their planning situations will be a bit different. The FAA doesn’t specify a specific point in the pregnancy for a woman to stop flying. In theory, as long as the pregnancy doesn’t interfere with the pilot’s ability to do her duties, she can fly. However, this point in time will vary for each individual, and most airlines have a point at which the pilot must provide weekly or bi-weekly doctor approval to continue flying, and some will require the pilot to take time off starting around 30 to 32 weeks. Many suggest not flying at all in the third trimester.
Considering that most folks are going to want as much time off as possible, a new mother also may be facing an expiration of landing currency, or missing a scheduled training event. To the extent possible, phone calls should be made about the preferred method for handling these as soon as is feasible to minimize the headaches in returning to work. Nursing issues, day care, and other day-to-day concerns should be addressed as fully as possible before the downtime begins, with the realization that curve balls will likely follow. All the jokes about a lack of asleep aside, returning to work just for rest is not a good idea. You need to be well-rested, so coming up with a strategy with your partner to share night time duties as much as possible will be necessary to ensure your performance at work is up to par.
As with the wedding planning, you’ll need to get in touch with HR early on the get the FMLA paperwork filled out and approved. This is key, because many airlines use different forms for pilots and flight attendants than they do for hourly or salaried employees. The last thing you want is a delay in approval or pay because you didn’t get the paperwork right.
State and local laws vary with respect to FMLA, and of course, the federal law also applies. If you’re not based where you live, make sure you know both your rights and the rights of your employer. Because FMLA issues are commonly addressed in a collective bargaining agreement, touch base with a union rep early on to help guide you through everything—they’ve seen this before, and they’ll know which buttons to push.
Whether it’s a wedding or a childbirth, or even a death, major life events happen, and most will involve some help from the chief pilot and the staff. Once it’s all over, take the time to send a note and make a phone call to personally thank them for any accommodations they may have made. If the event is a baby, include a picture!—Chip Wright