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Writing letters of recommendation

As the airlines begin to hire, many pilots will be on both ends of a common act: letters of recommendation. You will at some point need to ask for some, and at some point you will likely be asked to provide some. For many, the actual request turns out to be the easy part. We’ll assume for the sake of discussion that you have no problem writing a letter for the person asking for one.

When it comes to writing the letter, there isn’t necessarily a formula per se, but there are a few things to keep in mind. First, if the person uses a nickname, start by using the formal name, and revert to the nickname later. This lets the reader know that the applicant may go by more than one name, and also that you know the person fairly closely.

Second, letters of recommendations for pilots need to cover two distinct areas. You need to talk about the applicant as a person, and you need to discuss his or her flying skills. It doesn’t really matter which comes first, as long as you do both. I prefer to cover the flying skills first, since that’s what the company is most interested in. Discuss your subject’s basic stick-and-rudder skills, as well as instrument skills and, if appropriate, deeper knowledge of technical material and/or aircraft systems. This may only be appropriate if the person has flown some something fairly sophisticated, such as a turboprop or a jet, or if he or she has developed a reputation as an instructor or teacher in that airplane.

When discussing the person as an individual, it’s important that you think like a recruiter. If you’re writing for a pilot applying to a regional, this may even be more important. The pilot will be spending an awful of time in a small space with one other person on trips that might last as long as six days. It is imperative that he or she be able to get along with a multitude of personalities. Conflict simply isn’t acceptable. When you’re describing the person, concentrate on what makes him or her a positive influence, whether it’s a sense of humor, a way with words, or an ability to laugh at himself.

One of the most important items in a letter of recommendation is the quality of the writing. It is imperative that you use good grammar and sentence structure. Spelling and punctuation count. If you are not a strong writer, ask for help from someone who can provide it. The worst thing you can do is provide a poorly written letter to someone looking for work, because it will reflect on that person as well as you.

This is a two-way street. When you ask for a letter, you need to make sure that one written on your behalf meets the same basic guidelines. If it doesn’t, you’ll need to decide whether to keep it or politely ask the writer to redo it. Just make sure that you won’t be offending your friend!

Another common mistake involves writing letters for pilots seeking interviews or jobs with multiple companies. You need to make sure that a letter for airline X does not mention airline Y. It happens, and it leads to quite a bit of embarrassment. Put the letters in separate envelopes and label them accordingly. If you’re writing for one of the airlines that uses airlineapps.com, ask the applicant to log on and read your letters to make sure you got the right airline matched up with the right letter.

Asking for and writing letters of recommendation are important pieces of the job hunting puzzle. Being asked to write one is an honor, and you should treat it accordingly. It’s also a favor you may need the other person to return, so do it well.—Chip Wright

1 Comment

  1. Brooks Martin

    May 8, 2015 at 4:23 pm

    Very nice and informative article, I learned a lot. Thanks for writing.

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